Recruitment success hinges on what happens after the first message. But it’s in the follow-up, those crucial next steps, where deals often stall and opportunities fade.
The typical recruiter spends more than 30 minutes every day chasing updates on in-progress roles – time that could be spent building relationships and closing placements.
Inbox Agent – the latest addition to SourceWhale’s System of Work – addresses this critical gap by powering up your email inbox with tools designed specifically for recruiters.
Hold up… System of what?
We developed the system of work to address the productivity gap that exists in recruitment. Recruiters already use powerful systems of search (ie job boards and professional social networks) and systems of record (ie ATS / CRM platforms). Yet the majority of the work that actually brings in the revenue is still done using basic office tools that have barely evolved in decades.
SourceWhale’s System of Work is the missing piece of the puzzle. It integrates seamlessly with the tools you already use, providing a suite of recruitment-specific capabilities taking away the admin and freeing you to focus on winning business and making placements.
How it works
Inbox Agent upgrades your Outlook or Gmail inbox with powerful functionality specifically designed for busy recruiters. The Agent takes on three key tasks:
Nudges
Add personalized follow-up sequences to your emails, enabling you to stay on top of reminders without having to manually send chasers when waiting for interview feedback, meeting confirmations, or pursuing contract signatures. We all know time is the biggest killer of deals and Inbox Agent keeps your processes moving along smoothly with minimal input required. This approach has helped clients accelerate time-to-interview by several days.
Email Coaching
Inbox Agent analyzes your emails as you type, offering real-time suggestions to improve response rates while preserving your authentic communication style.
Email Tracking
Gain visibility into recipient engagement, knowing precisely when emails are opened and links are clicked – enabling strategic timing for additional outreach.
Built for your workflow
Inbox Agent shines in the mid-to-late stages of the recruitment process where opportunities most often risk losing momentum:
- Clients go quiet after receiving CV
- Feedback loops stretch for days
- Contract negotiations drag on
- Proposals sit unapproved
- Candidates need nudges post-interview
By giving these crucial follow-up tasks to Inbox Agent, recruiters can redirect attention to high-value activities while ensuring no opportunity falls through the cracks.
With just a couple of clicks, Inbox Agent attaches smart follow-up sequences directly from Outlook or Gmail. It runs silently in the background, ensuring no opportunity slips while keeping every message personalized.
To find out more about Inbox Agent or the wider System of Work, schedule a demo with one of our product experts today.
